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SWAN LAKE FIRST NATION – DIRECTOR OF ADMINISTRATION
Position: Director of Administration
Salary: Based on Experience
Employment Type: Full Time
Reports to: Chief and Council
POSITION SUMMARY: Reporting to Chief and Council, the Director of Administration will oversee all operations of the band. The Director of Administration is responsible for the management, administration and delivery of administrative band programs and services to ensure the needs of Swan Lake First Nation’s membership is met in an acceptable, effective, and efficient manner.
DUTIES AND RESPONSIBILITIES:
The duties and responsibilities of the Director of Administration will include, but are not limited to, the following:
Strategic & Operational Organization Management
- Provide leadership in developing organizational strategic and operational plans under the direction of Chief and Council.
- Ensure that strategic goals/plans, policies and procedures, and community programs are developed, implemented, and evaluated.
- Ensures that all Band operations are conducted within relevant legislation, policies, and procedures.
- Interprets applicable legislation, regulations, and agreements in consultation with appropriate government departments or legal counsel when needed.
- Manages agreements and relationships with applicable government agencies and departments. Submits reports to applicable government departments or agencies as required.
- Ensure filing and record-keeping systems are established and maintained.
Financial Operations Management
- Oversees and supervises all financial operations of the Band including budgeting, accounts payable, accounts receivable, and payroll.
- Provides direction and support to the Financial Comptroller and Program Managers in the development and management of annual operating and capital budgets.
- Provides leadership and advice to Chief and Council in the management of financial affairs of the Band and its entities.
- Maintains up to date knowledge of all budget and funding requirements, applicable government financial legislation and policies, as well as all Band financial policies and procedures.
- Coordinates the preparation of the budget for Band operations.
- Reviews all monthly and quarterly financial statements for accuracy and completeness.
- Establishes and ensures internal financial controls are in place.
- Monitors purchasing, tendering and other financial transactions for the Band.
Program and Service Delivery Management
- Oversees program delivery in the areas of administration.
- Develops proposals for program funding.
- Ensures program funds are expended appropriately.
- Establishes and maintains program policies, procedures, and standards.
Coordination of Community Development Activities
- Maintains an open, equitable, and service oriented relationship between the community and the Band administration.
- Assists in the development, coordination, and implementation of strategic plans.
- Ensures that Band members have the opportunity to share their views, concerns and needs relative to new or continuous programs, services, and initiatives of the Band.
- Conducts community needs assessments as required.
Band Council Support and Administration
- Attends all Band Council meetings; provide updates on all essential band business.
- Ensures that all Band Council business is conducted within relevant legislation, policies and procedures.
- Represents the Band at local, regional, provincial, and national meetings as required.
Human Resource Management
- Manages staff in accordance with Band standards and performance expectations. Oversees day-to-day activities. Evaluates performance of staff. Develop an evaluation criteria that can identify and measure the effectiveness of programs and program delivery.
- Recruits, coaches, and mentor’s staff. Coordinates training and development activities.
- Promotes and provides for a safe and positive working environment aligned with the culture and values.
- Performs other duties and responsibilities as necessary in the performance of the position and as assigned by Chief and Council.
Education and Experience:
- Post-secondary training in business, finance, or administration, or equivalent; a combination of education, training and/or experience will be considered.
- Master’s degree considered an asset.
- Minimum 5 years in an executive management role, ideally within a First Nations organization, with responsibility for the following areas: Financial Management, Budgeting, Human Resources, Program management and delivery.
Knowledge, Skills, and Abilities:
- Knowledge of key issues, legislation, policies, and procedures relating to First Nation administration.
- Knowledge of First Nation funding deliverables and reporting methods.
- Ability to manage First Nations resources, including people, materials, assets, and money.
- Strong team leadership and management skills.
- Strong financial and operations management skills.
- Ability to establish good working relationships, both internally and with external stakeholders.
- Ability to manage conflict using sound judgement.
- Effective written communications skills, including the ability to prepare reports, policies, and Band Council documents.
- Knowledge of First Nation culture and practices an asset.
CONDITIONS OF EMPLOYMENT:
- Access to reliable transportation to and from work as travel will be required.
- Valid Class 5 Drivers License.
- Clear Criminal Record and Vulnerable Persons check and Child Abuse Registry check.
- Must be willing to submit to random drug testing.
- Applicant must be bondable.
Deadline for submission: OPEN UNTIL FILLED
Submit cover letter and resume to:
Swan Lake HR Department
* Criminal Record Check, Vulnerable Sector Check, and Child Abuse Registry Check to accompany application. *
We thank all applicants for applying and advise that only candidates selected for an interview will be contacted.