DAKOTA OJIBWAY TRIBAL COUNCIL – DAKOTA OJIBWAY HEALTH SERVICES (DOHS) – OFFICE ASSISTANT

EMPLOYMENT OPPORTUNITY

Position: Office Assistant
Location: Dakota Ojibway Health Services (DOHS)
Employment Type: Full Time
Salary: DOQ

CLOSING DATE: Monday, January 29, 2024 @ 4:30PM

POSITION SUMMARY: Under the direction and supervision of the Dakota Ojibway Health Services (DOHS) Jordan’s Principle Off-Reserve Supervisor, the Office Assistant is responsible to provide general office, administrative, and clerical support in order to ensure effective and efficient operations for Dakota Ojibway Health Services.

KEY RESPONSIBILITIES:

• Perform and provide office, administrative, and clerical functions to the Jordan’s Principle Program Director, Off-Reserve Supervisor and supporting Program Staff
• Answer and screen all incoming calls in a professional and courteous manner, direct calls, and provide information
• Greet visitors in a professional and courteous manner and direct to the appropriate personnel/department
• Type correspondence, reports, memos, and documents as assigned
• Review all incoming mail, packages, date stamp, record in a mail log and distribute to appropriate person daily
• Prepare, record in a log, and mail all outgoing mail daily
• Maintain an organized and accurate filing system and database
• Respond to day-to-day inquiries by email, telephone, or in-person
• Prepare financial cheque requisitions and purchase orders, as assigned
• Support in minute taking for meetings as needed
• Provided assistance and support in the organization of events, as assigned

QUALIFICATIONS:

• High School Diploma or equivalency; Post-Secondary Diploma in related field preferred
• Minimum two (2) years’ experience within an Office Assistant, Administrative Assistant, or equivalent capacity
• As the first point of contact, must be highly organized, punctual, and reliable
• Knowledge of DOTC programs, services and Communities
• Proficient in use of Apple Products and Microsoft Office Applications
• Must have excellent written and verbal communication skills
• Attention to detail and strong interpersonal skills
• Excellent organizational and time management
• Ability to establish priorities, work independently, and proceed with objectives without supervision

CONDITIONS OF EMPLOYMENT:

• Valid Manitoba Driver’s License
• Access to a reliable vehicle

Interested applicants are invited to forward a resume and cover letter including two (2) references from most recent employers to:

Dakota Ojibway Health Services
ATTN: Erica Nicholson, Human Resources Manager
Phone: 204-239-8650
Fax: 204-857-6037
Email: humanresource@dotc.mb.ca

We thank all who apply and advise that only those selected for an interview will be contacted.